Show Information

From Monday 16th September the site will stay open daily from 7am until 7pm. 

Exhibitors are not allowed on-site before Monday 16th September.

DO NOT enter through Hensington Gate.

NOTE - HEAVY GOODS VEHICLES CANNOT ENTER THROUGH HENSINGTON GATE. ALL EXHIBITORS MUST ACCESS THE BLENHEIM ESTATE THROUGH BLADON GATE. 

Pillar to pillar Bladon gate is 5.3m not taking into account the hinges etc. So a safe width is probably just over 4mtrs. If you believe this will be an issue, please contact exhibitors@stableevents.org    

Entry during the set-up period is via Bladon Gate (OX20 1RL).  What3Words -  https://w3w.co/dignify.third.affords

Please adhere to the 10 mph speed limit on Park Lane and across the estate.

WARNING THIS SITE HAS BURIED SERVICES! All ground penetration deeper that 300mm must be scanned and authorisation given before work can commence. Contact Site Office or Organisers Office for assistance.

Exhibitors can order their pass pack by post by clicking on the link to the Exhibitor Logistics Scheduling form and completing the last part of the form. 

https://docs.google.com/forms/d/e/1FAIpQLScT9qhNl2G0eiy0yWjTM2mJUQxPSW4PJnAtO6PBUZf1kiNqhg/viewform 

In the meantime, should you have any pre-show queries please do not hesitate to contact us.

Please unload the contents of your vehicle as quickly as possible and move vehicles to the trade stand car park to allow entry to other traders.

Traders must load-in from the back of their Stands to avoid poaching the ground in front of the stands. 

On arrival at Blenheim you will be welcomed at the organisers office, if you haven't already requested your Exhibitors pack by post by filling in the logistics JotForm, please collect your Exhibitor pack including passes from the welcome team.

For everyone's safety, on-site vehicle movement will be managed by our team. Therefore, vehicle movement times are a guide only and entirely at the discretion of the organiser. Please DO NOT move vehicles on the showground until authorised to do so and please work with our team of staff and stewards, who will aim to get you moving as soon as possible.

Stands must be manned by at least one competent adult during show opening hours.

Please note EVERYONE must wear a Hi-visibility vest during build-up and breakdown. Build-up is until Wednesday 18th September. You will be refused access to site if you are not wearing a Hi-Vis vest/jacket. Hi-Vis vests will be on sale at the Exhibitor Lanes for £5 each. You will be delayed at the Exhibitor Lanes if you are not wearing a Hi-Vis Vest. This directive is due to the area being classed as a building site during the build-up and breakdown periods.

Speed limit restriction across the site is 10mph, slowing to 5mph on trackway. Anyone found speeding will be asked to leave the site immediately. We do not tolerate speeding for any reason.

Exhibitors are NOT allowed on site before Monday 16th September without written consent from the Operations Team. If you do not have authorisation to be on site before the 16th September, you will be asked to leave. This policy includes third party contractors and suppliers. 

At Stable Events we take sustainability very seriously. All the waste from the event is either reused or recycled in some way through our official waste disposal contractor.

Please note - The organiser will not take responsibility for any type of delivery.

Building overnight is NOT permitted for safety reasons. We recommend stopping build at 7pm, due to loss of light. Exhibitors must ensure that all staff (their own and 3rd party contracted) are aware and adhere to the Working Time Regulations 1998.

On show days, under no circumstance will vehicles be allowed on the show ground after 7.30am each day. This is a Health and Safety directive, due to the public being on-site.

There is only one Exhibitor entrance onto site so please allow plenty of time. Traffic builds extremely quickly so please ensure you allow plenty of travel time and arrive early. 

You must be wearing the correct wristband to gain entry on to site. 

You can pre-purchase additional Exhibitor passes/wristbands through the E-Zone. Last minute passes can be purchased from the Organisers Office on-site.

Leaving the site during the show

If you need to leave the show before the site closes (i.e., before 7.30pm Friday; 6.30pm Saturday/Sunday) please park your vehicle in the exhibitor car parks at the beginning of the day and enter/leave the showground on foot. Remember to get a re-entry stamp at the gates when leaving the showground.

PLEASE ENSURE FEATHER FLAGS ARE A MAXIMUM HEIGHT OF 5MTRS. THEY MUST NOT INTERFERE WITH SIGNALS FROM THE WI-FI NETWORK.

Show Opening Times:

Thursday 19th September

Car Park opens at 8am
Gates open to the public – 8.30am
Shopping Village – 9am – 5pm
Site Closes – 6.30pm

Car Park opens at 8am
Gates open to the public – 8.30am
Shopping Village – 9am – 5pm
Site Closes – 6.30pm

Car Park opens at 7am
Gates open to the public – 7.30am
Shopping Village – 8.30am – 5.30pm
Site Closes – 7pm

Car Park opens at 7.30am
Gates open to the public – 8am
Shopping Village – 8.30am – 5.00pm
Site Closes – 6pm

Exhibitor stand build must be completed by 8am Thursday 19th September. We are expecting a high volume of vehicles arriving on Tuesday & Wednesday morning, please plan this into your journey.

As you approach Woodstock, please pick-up the AA road signs for ‘Exhibitors’. Due to various temporary one-way systems in place, we ask that you do not follow your Satellite Navigation System when getting closer to the Blenheim Palace Estate.

To enable Exhibitors to get to their stand as easily and quickly as possible, and to assist with our traffic plan for visitor vehicles, we have an exclusive 'Exhibitor Entrance'.

If you are in any doubt about the correct location of your stand, please contact the Organisers office. Any Exhibitor who erects a stand in a wrong location will be responsible for dismantling it and correcting the error.

Build-up and Breakdown: 

Exhibitors must wear Hi-Vis.

Children under 16 will NOT be allowed on-site during these times.

Take great care when passing vehicles – catch the driver’s eye first before moving. 

Exhibitors who are not wearing Hi-Vis will be asked to purchase one from the orgainsers office, you must be wearing a Hi-Vis before you are permitted on site. This is due to CDM Regulations.

Back of House 

We will be clamping down on poor housekeeping in Exhibitors Back of House area's, we expect areas to be kept as tidy as possible. This includes fencing and signage on display. We hope this will make the event a more pleasant experience for everyone. We request that Exhibitors ensure their back of house is always tidy throughout their time on site.

Exhibitors must keep within the ‘marked-out’ white lines of their stand footprint. An exhibitors found to have spilled over their allocated pitch will be asked to move back within their stand space, if they fail to do so, the Floor Managers have the authority to set penalty fines. 

A vehicle that cannot fit within the footprint of allocated stand space must be parked in the nearest car park. Please remember that back of house is not a car park, please be considerate.

Notice –

Digging and/or disturbing the ground on the Blenheim Palace estate is forbidden. If you intend to install a structure, flag poles or any item that requires breaking the earth, you will require prior written permission before commencement of work. Blenheim Palace is a UNESCO World Heritage Site - let's help preserve it.

Underground infrastructure, pipes, and cables, run across the estate. Anyone found digging or disturbing the ground, without prior permission, will be charged for damage caused.

Contact Catherine Bishop if you would like to discuss  Catherine.bishop@thegamefair.org

Wi-fi

Free of Charge - Stable Events will cover costs to run 2 Devices on your stand.

However, if you require extra Wi-Fi for your stand this needs to be booked in advance via our official contractor Redbox Events. Click here to book –

https://redbox.yourticketpurchase.com/p/BIHT

During the construction period ALL persons on-site are required to wear a Hi-Vis vest or jacket and suitable sturdy footwear.

Appropriate Personal Protective Equipment (PPE) is required as outlined in your risk assessment for the job being carried out. Additional PPE, such as hard hats, eye protection, gloves, etc., may be required when performing specific tasks, these should be identified in your risk assessment.

Due to high traffic volume on build-up days, this year we are asking Exhibitors to complete the Exhibitor Logistics Scheduling form by clicking on the link below. By completing the form, it shares information when to expect you, and gives us the opportunity to stagger Exhibitors arrival times. The form must be completed by all Exhibitors. 

 Exhibitors can order their pass pack by post by clicking on the link to the Exhibitor Logistics Scheduling form and completing the last part of the form. 

https://docs.google.com/forms/d/e/1FAIpQLScT9qhNl2G0eiy0yWjTM2mJUQxPSW4PJnAtO6PBUZf1kiNqhg/viewform