Additional Services

The Organisers Office should be your first point of contact if you have any issues while on-site. Our staff at the Organisers Office are here to help you.

The telephone number for the Organisers Office during show days is XXXXX TBC

From Monday 16th September Opening times 8am – 7pm every day. *Times subject to change.

Nearer the event we will share emergency contact details for the show days and out of hours calls.

If you need to purchase extra exhibitor passes, please go to the Organiser’s Office

Wi-Fi

Free of Charge - Stable Events will be paying for 2 Devices on your stand.

However, if require extra Wi-Fi for your stand this needs to be booked in advance via our official contractor Redbox Events this can be booked here –

https://redbox.yourticketpurchase.com/p/BIHT

PLEASE ENSURE FEATHER FLAGS ARE A MAXIMUM HEIGHT OF 5MTRS. THEY MUST NOT INTERFERE WITH SIGNALS FROM THE WI-FI NETWORK.

If you require any modifications to your shell stand build you must contact Woodhouse directly Tel - 01159 899 899    Website    www.lhwoodhouse.co.uk

Electricity must be ordered through the Ezone. Prices will increase by 20% on 19th August 2024

POWER ORDERS PLACED AFTER 14TH SEPTEMBER WILL INCUR AN ADDITIONAL 50% LATE ORDER CHARGE - WE CANNOT GUARANTEE ORDERS PLACED ONCE THE ELECTRICIANS ARE ON-SITE, DUE TO THE AVAILABILITY OF EQUIPMENT. 

Any questions please email - exhibitors@stableevents.org

Private generators are NOT permitted on site- This policy includes the running of vehicle engines during the show, and personal power packs. 

Electric will be available from 09.00 on Wednesday 18th September until no later than 20.00 on Sunday 22nd September. Power may be turned off earlier than 20.00hr. NOTE - Stands will have no power from approx 8pm on Sunday, therefore there will be no electric supply on Monday 23rd September.

Orders for electric must be submitted via the E-Zone 

• The Exhibitor may only obtain electricity direct from the Organiser’s nominated electrical contractor Project Power. No private generators or power packs may be used anywhere on the Site. 
• The accuracy and freedom from fluctuation of the voltage supplied cannot be guaranteed. If Exhibitors are planning to use electronic equipment such as TV or computers, you should consult the supplier of such equipment if in doubt. The Organiser accepts no liability in such regard. 
• The Exhibitor must ensure that electrical appliances are not placed or stored on their Stand unless the same has been P.A.T. tested within the period of 3 months immediately preceding the event.
• If the Organiser does not erect shedding, the Exhibitor shall make their own arrangements for a safe means of housing power on their Stand. If no tent, caravan, or structure is in position, the supply may be delayed or refused.
• The Exhibitor must make the supply point safe before dismantling their Stand. The Organiser may switch off any supply which they deem to be unsafe or in need of attention. 

Top Tip... 

A quick way to calculate how many watts you’ll need is to check your appliance, find out how many amps it uses then multiply that by 240 (UK volts from mains power). Example: If a TV states it uses 1.6 amps, multiply 1.6 by 240 = 384 watts, so you’ll need at least a 500watt socket. 

The Blenheim Palace International Horse Trials official signage and graphics suppliers is Perton Signs. If you would like to discuss your graphics or signage requirements, please contact Perton Signs.

Perton Signs

Contact Number – info@pertonsigns.co.uk

Email – 020 8992 5775

If you require a stand builder, please get in touch with our official supplier RDW Exhibitions

https://www.rdwexhibitions.co.uk

hello@rdwexhibitions.co.uk

PLEASE ENSURE FEATHER FLAGS ARE A MAXIMUM HEIGHT OF 5MTRS. THEY MUST NOT INTERFERE WITH SIGNALS FROM THE WI-FI NETWORK.

Thorns Furniture is the official furniture supplier to BPIHT. Orders should be placed as soon as possible to avoid disappointment. You can view their range by visiting their website –  https://thorns.co.uk

Deadline – 5th September 2024

Contact: Susie Davies

Email: Susie@thorns.co.uk

Telephone: 0208 801 4444

Thorns are offering Exhibitors a 20% early bird booking discount.

Code: BPIHT24

We have multiple accommodation offerings for you and your team. Please chose from the options below -

On Your Stand

Caravans and camping within the space at the rear of your stand is acceptable to the organiser and reduces the stress of entering and exiting the site when the roads are busy with visitors. It also improves the security of your stand. If anyone is found camping outside the confines of the footprint of their stand, they will be relocated to the campsite and will be charged for the price of a pitch. 

If you are sleeping on your stand, please declare this on your risk assessment.

Exhibitor Campsite

If you do not have room at the rear of your stand, we also provide a caravan/campsite within the Blenheim Palace Estate. You can book camping through the E-Zone please click here - https://stableevents.yourticketpurchase.com/p/bpihtexhibitors  

Exhibitors are entitled to one booking at a discounted rate

Camping

Exhibitor Camping Pitch WITHOUT Electric hookup £99.00 plus VAT at 20% £19.80                                                            

Exhibitor Camping Pitch WITH Electric hookup £180.00 plus VAT at 20% £36.00                                  

Blenheim Palace International Horse Trials has partnered with Show Hire as the official audio-visual provider for 2024. If you require a TV screen for your stand please contact them directly.

events@yorkshiresound.co.uk

www.yorkshiresoundservice.co.uk 

If you would like to order picket fencing, please contact Simon at ShowFence.co.uk - 

Picket and Privacy fence hire

Suppliers to events and shows nationwide

White and Natural picket available

www.ShowFence.co.uk

simon@XpoServ.com

07710 546073

You can find the first aid point near the Organsiers Office located near the lake. If you require urgent first aid, please DO NOT ring 999, contact the organisers office and we shall send the first aid team to assist you immediately. We will share the emergency contact number with you closer to the event. 

We request that you save all important contact details in your phone in the case of an emergency.

There will be some catering available from Monday 11th September, located in a central position within the show ground.

Exhibitors are prohibited from selling food outside of the Food area, apart from official catering units, this includes any third-party stand holders. 

Don’t forget to visit our Food area, it's a great place to go for food and drink. Make sure you give it a visit!

Water points are located around the showground and at each toilet/shower block. Drinking bowls are provided for dogs. Such facilities must not be removed or used for other purposes. Standpipes must only be used for drawing drinking water. Washing boots or equipment which produces mud must only be carried out at the back of house area within the Exhibitor’s Stand. You will be able to find water points at each toilet block.

Please note it is not possible to order Water Taps directly for your stand

If you require a forklift, please contact exhibitors@thegamefair.org and we will do our best to make one available for you – there will be a charge for this service, subject to availability.  Forklift requests which are not pre-booked will not be accommodated, as the machines are used for other duties.

            *The lift weight is required before a job can be accepted* 

If you require a stand builder, please get in touch with our official supplier TBC

The Dog Creche is situated in a quiet, shady location. It is managed by experienced staff caring for the dogs in a safe kennel environment. 

Dogs must NOT be left alone in cars. Our dog patrols work with the RSPCA and the police to release any dogs left alone in cars. Blenheim Palace International Horse Trials will not be held responsible for any damage done to a vehicle in such cases. Be aware that dog thieves operate throughout the U.K.

Please clean up after your dog. 

All pets must be kept under control and dogs are to be kept on leads. During show hours there is a dog creche available. Please do not leave pets alone in cars or caravans. Please clean up any dog mess and dispose of it hygienically in the bins provided. 

Dogs are not allowed in the arenas during build-up or show days.

Please clean up after your dog. 

Carpet and Wooden Flooring - If you have purchased carpet for your shedding unit, the standard colour is grey.

Flooring - Flooring is offered as an upgrade. If you have purchased wooden flooring, you will NOT receive carpet. If you haven’t purchased any type of flooring, your stand will be set on bare ground. Grass is cut short to 2-3inches - subject to weather.  

Deadline for upgrade of flooring is Friday 28th July.